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32 uur - GrAI Matter Labs

Office manager & Financial assistant

Vacature details


Vacancy for a part-time Office Manager and Financial Assistant (24-32 hours)

GrAI Matter Labs has a vacancy for a part-time Office Manager and Financial Assistant (24-32 hours).

GrAI Matter Labs ( is a fast-growing chip manufacturer with offices in Paris, San Jose (US) and Eindhoven and is involved in the latest chip technology development in the field of artificial intelligence. At this moment, over 20 people work in the office in the Netherlands with the intention to grow to at least 40 people in the next 2 years.


In this position you ensure a perfectly running back office. This means that you are not only the first point of contact for colleagues, but also for visitors and suppliers. You are responsible for, among others office supplies, agenda management, office access badges, kitchen supplies, and receiving guests. From time to time, you will be asked to help organizing international travel of employees throughout the organization. The purpose of your position is to independently and proactively support the organization which requires attention to detail and to people’s needs.

In addition you will be responsible the bookkeeping activities of the Dutch BV that is performed in Twinfield. The job description includes a wide range of activities, such as taking care of accounts payable, general ledger, VAT return and you will be the primary contact towards the outsourced payroll administrator. You will also perform local HR administrative tasks like illness reporting and maintaining the employee database.

Your duties include:

  • Office management and being the first point of contact for facility services; ensuring a pleasant office environment and working climate
  • Illness reporting;
  • Help with organizing events and promotional activities;· Processing expense reports (purchases / bank);
  • Processing expense reports (purchases / bank);
  • Accounts payable administration and associated quality control;
  • Journal entries;
  • Prepare VAT return;
  • Answering ad hoc questions and ad hoc reporting requests;

You have:

  • MBO + working and thinking level;
  • Analytical skills and numerical insight;
  • Knowledge of and experience with MS Office (especially Excel, Word and PowerPoint);
  • Good organizational skills with attention to detail
  • Excellent oral and written language skills
  • A positive character and you have an affinity with a technological environment
  • Good knowledge of spoken and written English & Dutch is a must;

You are:

  • An effective worker
  • Good at determining priorities
  • Ambitious and curious about new developments
  • Positive and energetic
  • Convincing and a good listener
  • Hospitable

We offer an independent job in an inspiring working environment at the High Tech Campus in Eindhoven where you will be part of a very diverse international team.

GrAI Matter Labs is a dynamic organization which employs some of the brightest minds in the industry and is known for the great care we take with clients and employees alike. We are learning from the best biological edge computing device ever: own brain. We believe we will win as a close-knit team that converts a strong vision into products that solve use cases which our customers truly value. We offer highly competitive compensation in an international and entrepreneurial environment. We also hold to the highest standards of inclusion, team spirit, and cooperation.

This position is based at GrAI Matter Labs offices at the High Tech Campus in Eindhoven, The Netherlands. The High Tech Campus houses 160 companies, employing a total of 11,000 entrepreneurs and R&D employees.

Vacature details
  • Diverse international team
  • Perfectly running back office
  • HR administrative tasks
  • Accounts payable administration
  • Analytical skills and numerical insight
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